Privacy Policy
Effective date: 07 September 2025
App: ORGMaker - Student
Company: Hilip Technologies ("we", "us", or "our")
Contact: admin@hilip.net | +91-96000 80586 | 102, Vindhya Corner, 338, Pragathi Nagar, Hyderabad, India
We value your privacy. This Privacy Policy explains what information we collect, how we use and share it, and the choices you have. By using the App, you agree to this Policy.
1. Information We Collect
We collect only what is necessary to provide and improve the App.
1.1 Information you provide
- Account & profile: first/last name, email, password (hashed), phone number.
- Verification: one-time passwords (OTP) for email/phone verification.
- Optional details: address (city/state/country), pin code, profile preferences.
- Feedback & support: messages you send via in-app forms or email.
1.2 Information collected automatically
- Device & app data: device model, OS version, app version, language, time zone, crash/diagnostic logs.
- Identifiers: app instance ID / notification token (e.g., FCM token) to deliver push notifications.
- Usage data: screens viewed, taps, and feature interactions (aggregated).
1.3 Location data (optional)
Approximate or precise location when you enable location to auto-fill address or location fields. Location access is optional and can be turned off in device settings.
1.4 Educational / institutional data
Attendance and timetable data, day-wise/period-wise records, status notes and other academic information fetched from your institution’s systems through authorized APIs.
1.5 Media you upload (optional)
Files or images you select to attach within the App (e.g., for feedback or requests). You control what you upload.
We do not collect payment card numbers within this App.
2. How We Use Information
- Provide and operate the App (authentication, display attendance and related records).
- Account management (create your account, verify identity with OTP, respond to requests).
- Improve reliability and safety (debug, monitor, prevent abuse, and secure our services).
- Communications (send important service notices, OTPs, and—if you opt in—push notifications).
- Legal compliance (comply with law, enforce terms, protect rights, safety, and property).
We process your data based on your consent, our contract with you, and our legitimate interests (e.g., service security and quality).
3. Data Sharing and Disclosure
We do not sell your personal information. We may share data only with:
- Service providers/processors (hosting, OTP delivery, push notifications, crash analytics).
- Institutional systems/APIs (e.g., your school/college) strictly to fetch and display your records.
- Legal reasons when required by law or to protect users, our company, or others.
- Business transfers (merger or acquisition).
4. Data Retention
- Account data: kept while active; deleted or anonymized upon request or after inactivity.
- OTP codes: deleted after verification/expiry.
- Device tokens: removed when you log out, reinstall, or disable notifications.
- Logs/diagnostics: typically kept up to 12 months.
- Uploaded media: stored until you delete it or as required to provide the feature.
5. Your Rights and Choices
- Access, correct, or delete your data.
- Withdraw consent (e.g., for location/notifications).
- Opt out of non-essential communications.
6. Children’s Privacy
The App is intended for students via institutions. We do not knowingly collect data from children under 13 (or local age of consent) without appropriate consent. Contact us to delete such data if collected inadvertently.
7. Security
We use technical and organizational measures (encryption, access controls, least-privilege). No system is 100% secure; please use strong passwords.
8. International Transfers
Your information may be processed on servers outside your country. We ensure safeguards consistent with local laws.
9. Permissions Used
- Location: for optional auto-fill; off by default.
- Notifications: to send OTPs and alerts.
- Photos/Media/Files: if you upload content.
- Camera: if you scan/upload directly.
- Activity Recognition: only if explicitly enabled (optional).
10. Third-Party Links
The App may show links to third-party sites/services. We are not responsible for their practices; review their policies.
11. Changes to This Policy
We may update this Policy. The effective date will be updated. For major changes, we’ll provide notice in the App.
12. Contact Us
If you have questions about this Policy: support@hilip.net
Appendix: Google Play Data Safety (Summary)
- Data collected: personal info (name, email, phone), location (if enabled), app activity/diagnostics, device IDs, media uploads.
- Data sharing: not sold; only with processors to provide the App.
- Security: data encrypted in transit; users can request deletion.
This Policy aligns with the Indian Digital Personal Data Protection Act, 2023, and common platform requirements. Your institution’s rules may impose additional obligations.